A deployment scenario, not a named customer. This describes how these rollouts run in practice and what to measure, drawn from how the software is built and how these operations work. It does not report one organisation's results. For customer references, ask our team — we will introduce you to someone running it.
The situation
The operator is developing a residential development in one region — multiple units across multiple towers, with multiple contractors on site. Unit sales were tracked in a separate system, contractor bills in a separate system, and buyer collections in a separate system.
Each file was maintained correctly. Together they could not answer the question the promoter asked every week: for this project, what has been billed, what has been collected, and what is committed but unpaid?
What was actually going wrong
- Milestone billing and construction progress drifted apart. Buyer demands were raised against a stage the site had not always reached.
- Contractor bills were certified without a measurement trail, so a disputed quantity had no record to settle it.
- Collections were tracked per buyer, not per project, so exposure was a compilation exercise rather than a number.
- Retention and advances were remembered rather than held, and surfaced late.
- Cancellations were messy — a unit released for resale while money against it was still recorded.
What changed
The operator implemented BeyondBoxAI Real Estate ERP over multiple months, starting with one module on the project.
- One receivables ledger per project, fed by both buyer demands and contractor billing, so exposure is derived rather than assembled.
- Stage-linked billing, where a buyer demand and a contractor certification refer to the same construction stage.
- Measured quantities behind every certified bill, so a dispute has evidence.
- Retention and advances held against the contract and released by rule.
- A unit sold once — cancellation splits the money explicitly rather than leaving it attached to a released unit.
What to measure
| Measure | Why it matters | Where the figure comes from |
|---|---|---|
| Days to produce a project receivables position | The number that tells you whether the rollout worked | Finance records |
| Contractor bills disputed at certification | The number that tells you whether the rollout worked | Billing log |
| Demands raised against an unreached stage | The number that tells you whether the rollout worked | Billing audit |
| Retention released late | The number that tells you whether the rollout worked | Contract ledger |
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